Signature
Written once, added on the way out.
The name, role and logo under your message, saved on each address you send from and copied to the others when they should match.
In short
What is an email signature?
An email signature is the few lines at the foot of a message that say who sent it: a name, a title, often a logo. No mail standard adds one, so the app that sends the message does.
How it works
Added where the sends meet
The composer, the assistant and a scheduled send all pass one point on the way out, and that is where the signature goes on.
Above the quoted message, not under
On a reply or a forward the composer marks where your words end, and the sign-off goes there, not under the quoted thread.
Several per address, one per message
Each address keeps a list of signatures, with a default for new mail and another for replies. The composer switches between them, and Apply to other addresses copies one to the addresses you tick.
What survives a save
Saving cleans the HTML, so the preview is what the recipient gets.
What you get
In the product today
Follows the From field
Change the address you send from and the signature swaps with it.
Kept through the queue
Remove it from a scheduled message and it still goes out unsigned.
The logo travels along
An uploaded logo goes inside the message instead of being fetched from a link.
Good practice
Getting the most out of it
- 01
Keep it three lines
A name, a role and one link beat a block nobody reads under every reply.
- 02
Upload logos twice as wide
Upload it at double the width you set, so it stays sharp on high-density screens.
- 03
Sign as the team
Everybody sending from billing@ signs with its signature, so write it for the team.
Questions
Asked often
Keep going
Works well with
Start
Your domain,
your mail.
Point a domain at Nextmail and read it in a mailbox built around it. The free plan covers one domain.
Google Workspace
Fastmail